Music Library

Course Reserves

Information for Students

Instructors place journal articles, books, scores, recordings, and digital audio on reserve for classes in ethnomusicology, music, and musicology. To locate a reserve item, go to the UCLA Library Catalog Course Reserves tab and search for a course by instructor, course name, or department. Online access is provided whenever possible; for print or physical reserve items such as books, articles, or compact discs, take the call number to the circulation desk of the College Library. If online listening is available for a course, it will be linked with other assignments and also from the Music Library website. Online listening assignments are available only for the duration of the course for which they are intended, and access is limited to students enrolled in the class.

Print or physical reserve materials normally circulate for two hours, subject to other restrictions requested by the instructor. Fines imposed for overdue reserve items range from $5 to $30. Music Library reserve materials must be returned to the College Library circulation desk; do not return them to another campus library.

How to Listen to Digitial Audio Reserves

Audio files are streamed on demand in the RealMedia format. To play the musical examples, RealPlayer must be installed on the computer. You can listen on any computer connected to the campus network with RealPlayer installed and headphones attached, including in the Music Library media room, on a laptop checked out from the library's laptop loan service, and in CLICC and Humanities eLabs.

Information for Faculty

Frank Garvey is the music library circulation assistant in charge of course reserves. Instructors can also contact Bridget Risemberg, head of circulation, or David Gilbert, music librarian for public services.

Please submit all Music Library course reserve list requests on one of the following forms:

  • Word Document for both digital listening and regular reserves; right-click on the link, save, and print the document
  • Paper form available at the Music Library circulation desk

Instructors can place books, scores, and recordings on reserve for courses in ethnomusicology, music, and musicology. Courses may also have digital audio reserves as well as links to course web pages or other items on the Internet. All course reserve items are listed in the UCLA Library Catalog course reserves system. Print or physical reserve materials normally circulate for two hours, but faculty members can request other restrictions. Online listening assignments are available only for the duration of the course for which they are intended, and access is limited to students enrolled in the course.

The Music Library's policies adhere to UCLA Library copyright policies, policies regarding electronic reserves, and general policies related to course reserves. The complete course reserve policy is below, but the most important considerations are:

  • Please submit reserves requests one month before you expect to assign the items.
  • The Music Library processes reserve lists in the order they are received.
  • Lists with complete bibliographic information and library call numbers are processed first; lists with extensive incomplete information may be returned for completion.
  • Emergency requests will be processed in the order received but not to the detriment of processing reserve materials submitted on time.
  • Due to space and staff limitations, course reserves may be limited to a reasonable number of items relative to the class size and to required readings only.
  • Copyright law requires that the library own or attempt to purchase every item placed on reserve, including digital reserves. Compilations of unidentified material cannot be placed on reserve without complete source and bibliographic information so that staff can determine whether the library owns a copy and can order it if not.

Music Library Reserve Policies

Summary of Music Library Course Reserve Policies; June 10, 2002, revised January 15, 2003, and November 7, 2005

The policies outlined below allow the Music Library to service all faculty members' classes equitably and ensure that students find course reserve materials available when they are assigned. They also follow the Music Library Association Guidelines for Digital Reserves and UCLA copyright policies.

  • Reserve lists are processed in the order received. Lists with complete information are processed first.
  • Reserve lists should be submitted on the Music Library course reserves request form, either in print to the circulation desk or as an email attachment to Frank Garvey.
  • Lists should be submitted one month before the start of the quarter. Please include items for at least the first month of class sessions.
  • Items may be added to a reserve list by submitting forms later in the quarter but one month before you expect to assign the material.
  • Emergency requests will be processed but not to the detriment of processing regular requests. There is no guarantee that emergency requests will be available sooner than one week after the request is submitted.
  • Personal copies will be placed on reserve only if a Library copy is not obtainable. The library will attempt to order any item requested for reserve; please supply complete information.
  • You can place as many articles from electronic journals as you desire on reserve, but due to space problems, only a reasonable number of required readings or physical items can be placed on reserve for each class.
  • Books and scores that are optional for the class will remain in the stacks. The library relies on cooperation among students and the efficient recall system provided by circulation to ensure that these optional items are available when needed.
  • Digital audio reserves are offered for courses based on material owned by the Music Library or the Ethnomusioclogy Archive. The Music Library Association guidelines cited above require the library to make a good faith effort to purchase a commercially available copy of anything that is provided by an instructor for digital audio reserves. Therefore:
    • The library will digitize from a commercial compact disc or LP owned by a faculty member if a library copy is not available, and a copy of the disc will be ordered for the library.
    • The library will digitize from faculty-provided compact disc compilations only when complete track listing and source information is provided so that a copy of the material can be purchased for the library or a library-owned performance of the same material can be substituted.
    • Faculty-provided compilations on cassette or compact disc cannot be placed on reserve.
    • The library cannot digitize from audio cassettes.