Borrowing
Fees and Fines

UC Graduate Students

Overdue Charges

If material is not returned on time, either a fine or replacement bill may be issued. The Library sends an overdue notice as a courtesy but is not responsible for its receipt; users are responsible for managing their own materials.

Fines are assessed by the physical piece for all days on which the lending library is open.

Fines are charged on the following materials:

Fines by Material Type
Short-Term Reserve Material (two-hour, overnight) $5 per hour for every hour the lending library is open, up to a maximum of $50 per item
Recalled Material and Long-Term Reserve Material (1-7 days) $5 per day for every day the lending library is open, up to a maximum of $50 per item

Replacement Charges

A Library replacement bill is issued when a user fails to return borrowed materials. Each bill includes a replacement processing fee, a replacement charge for the item, and applicable fines, such as those for recalled materials (see above). The replacement charge is the actual cost of the item or a standard price selected from the UCLA Library replacement charge schedule (see below). The $50 replacement processing fee is comprised of two components: a $10 billing processing fee, which includes labor and supplies expenses incurred to issue the bill, handle user interactions, and process cancellations and payments; and a $40 materials processing fee, which includes labor costs to order and process the item being replaced. The billing processing fee generally cannot be canceled; the material processing fee is canceled if the borrower returns the item before a replacement copy has been ordered. The entire $50 processing fee remains due for any item referred to a collection office. 

Monographs and bound journal volumes are billed at the actual item cost or at a standard charge selected from the chart below:

Replacement Charges
Arts, Humanities, Management, Music, and Social Sciences Health and Life Sciences Physical Sciences and Engineering
1995-present: $50
1980-94: $60
1970-79: $65
1960-69: $70
1950-59: $75
1940-49: $80
1930-39: $85
1920-29: $90
1910-19: $95
1900-09: $100
1850-99: $125
1995-present: $75
1980-94: $90
1970-79: $95
1960-69: $100
1950-59: $105
1940-49: $110
1930-39: $115
1920-29: $120
1910-19: $125
1900-09: $130
1850-99: $150
1995-present: $100
1980-94: $115
1970-79: $120
1960-69: $125
1950-59: $130
1940-49: $135
1930-39: $140
1920-29: $145
1910-19: $150
1900-09: $155
1850-99: $175

Lost or Damaged Items

A user who reports that an item has been lost is responsible for the replacement charge and processing fee, and binding charge if applicable, plus any fines accumulated. All users may be assessed repair or replacement charges for damaged items.

A user can replace a lost or damaged item with a copy acceptable to the library from which the item was borrowed. Users who want to supply a replacement copy should make arrangements with the appropriate library within thirty days of the replacement bill date. The borrower is responsible for $10 of the processing fee plus the cost of binding, if required.

Payment

Bills for UCLA graduate students are sent to the campus billing system (BruinBill) and payment is handled through BruinBill.  For all other users, instructions for payment are printed on bills. Non-payment of bills will result in a hold placed on registration, graduation, or release of transcripts and referral to a collection office.

The Library is unable to issue a refund when an item is returned more than six months after a replacement fee has been paid.