Department of Special Collections
Charles E. Young Research Library Department of Special Collections

Charles E. Young Library Department of Special Collections Service Fees

The UCLA Library charges fees for special collections services on a cost-recovery basis. Checks must be in U.S. currency, payable to the University of California Regents; California residents must add 8.75% sales tax as noted.

UC users are defined as UC faculty, staff, and students. UC user fees apply to university-directed research only. Services and materials for for-profit research will be charged at the non-UC rate.

Payment in full is required before orders can be picked up. A fifty-percent non-refundable deposit is required for orders estimated to total $50 or more.

Photocopying
UC Users
On-site requests:  
Black-and-white copies (letter or legal) $1 per page
Color copies $3 per page
Oversized copies $3 per page
Off-site requests, add:  
Production fee (non-oversized material) Waived for the first fifty pages or three maps; $22 per transaction thereafter
Production fee, oversized material Waived for the first fifty pages or three maps; $44 per transaction thereafter
Research fee (if applicable) Waived for the first half-hour; $53 per hour thereafter
Non-UC Users
On-site requests:  
Black-and-white copies (letter or legal) $1.35 per page
Color copies $4 per page
Oversized copies $4 per page
Off-site requests, add:  
Production fee, regular-sized material $30 per transaction
Production fee, oversized material $59 per transaction
Research fee (if applicable) Waived for the first half-hour; $72 per hour thereafter
Photography
UC Users
Production fee Waived for the first five images; $33 per image thereafter
Research fee Waived for the first half-hour; $53 per hour thereafter
Materials At cost, plus California sales tax
Non-UC Users
Production fee $45 per image
Research fee Waived for the first half-hour; $72 per hour thereafter
Materials At cost, plus California sales tax
Microfilming

Microfilming is outsourced to the Southern Regional Library Facility, which sets the basic charges; its prices are available on its website. Additional fees are listed below.
UC Users
Production fee Waived for the first five images; $22 per hour thereafter
Research fee Waived for the first half hour; $53 per hour thereafter
Non-UC Users
Production fee $30 per hour
Research fee Waived for the first half hour; $72 per hour thereafter
Duplication of Audio, Film, Videotape
UC Users
Production fee $17 per item
Research fee Waived for the first half hour; $53 per hour thereafter
Duplication fee: CD, cassette tape (performed in-house) $33 per item
Duplication fee: film, videotape, audiotape (outsourced) Determined by vendor
Materials At cost, plus California sales tax
Non-UC Users
Production fee $23 per item
Research fee Waived for the first half hour; $72 per hour thereafter
Duplication fee: CD, cassette tape (performed in-house) $45 per item
Duplication fee: film, videotape, audiotape (outsourced) Determined by vendor
Materials At cost, plus California sales tax
Digital Audio Transfer
UC Users
Production fee (chargeable by hour, from preparation of request to completion of transfer) $39 per item
Materials At cost, plus California sales tax
Non-UC Users
Production fee (chargeable by hour, from preparation of request to completion of transfer) $53 per item
Materials At cost, plus California sales tax
Digital Images (Scanning)

Some jobs must be outsourced to the Southern Regional Library Facility, which sets its own prices; a price list is available on its website. Additional charges are noted below.
UC Users
A. Scanning charges  
For scanning orders done in-house  
Original scan (no digital image exists) $28 per image
Duplicate scan (digital image already on file) $17 per image
Research fee (if applicable) Waived for the first half-hour; $53 per hour thereafter
For outsourced scanning orders, in addition to vendor charges, add:  
Production fee Waived for the first ten images; $33 per hour thereafter
Research fee (if applicable) Waived for the first half-hour; $53 per hour thereafter
B. Materials Charge At cost, plus California sales tax
Non-UC Users
A. Scanning charges  
For scanning orders done in-house  
Original scan (no digital image exists) $38 per image
Duplicate scan (digital image already on file) $23 per image
Research fee (if applicable) Waived for the first half-hour; $72 per hour thereafter
For outsourced scanning orders, in addition to vendor charges, add:  
Production fee $45 per image
Research fee (if applicable) Waived for the first half-hour; $72 per hour thereafter
B. Materials Charge At cost, plus California sales tax
Photo-duplication of Library Materials by Users

In some cases with prior approval, in-house photo duplication of materials by the user or a hired photographer can be arranged. In such cases, the fees below apply. Please note that digital photography by users in the reading room is not permitted.
UC Users
Research fee (if applicable) $43 per hour
Room set-up and monitoring $22 per hour
Non-UC Users
Research fee (if applicable) $59 per hour
Room set-up and monitoring $30 per hour
Exhibition Lending
UC Users
Flat fee $265
Per loaned item fee $103 per item
Shipping/messenger service (outsourced) At cost
Materials to protect/ship loaned items At cost
Appraisal Fee At cost
Insurance Provided by borrowing institution
Non-UC Users
Flat fee $358
Per loaned item fee $139per item
Shipping/messenger service (outsourced) At cost
Materials to protect/ship loaned items At cost
Appraisal Fee At cost
Insurance Provided by borrowing institution
Archival Processing

In some cases with prior approval, in-house photo duplication of materials by the user or a hired photographer can be arranged. In such cases, the fees below apply. Please note that digital photography by users in the reading room is not permitted.
UC Users
Production fee $17 per hour
Supervision $59 per hour
Materials At cost, plus California sales tax
Non-UC Users
Production fee $42 per hour
Supervision $43 per hour
Materials At cost, plus California sales tax
Reference and Research Services
Fees for reference and research services are waived for the first half-hour for both UC and non-UC users. For research requiring more than thirty minutes, the following fees apply.
UC users Waived for the first half-hour; $43 per hour thereafter
Non-UC users Waived for the first half-hour; $59 per hour thereafter
Wire Transfer Fees
In some cases for invoices totaling more than $500, payment by electronic fund transfer (EFT) may be approved. A fee of $45 per transaction will apply for all users.